Keep your business manager productive on business trips
Most executives dread business travel. Not just because it takes them away from their friends and family, but also because it can be extremely disruptive to their productivity. They are pulled away from the office and their regular routine and are faced with distractions around every corner. The loss in productivity causes a ripple effect throughout the office, and everyone feels the repercussions of travel for days, even weeks! Here are our top tips to help your executive and boss stay productive on business trips.
Give your Manager Time to Adjust: When booking flights and scheduling meetings, make sure you give your manager as much time as possible to adjust to the new environment and time zone. Your manager won’t be able to be productive if they’re exhausted the entire time. Remember! Your manager is human too and needs as much rest as everyone else. The first step to help your manager stay productive on business trips is to anticipate their level of tiredness and adjust appropriately.
Create A Detailed Itinerary: After everything is booked and scheduled, create a detailed business trip itinerary with all the essential information for flights, hotels, ground transportation, meetings, restaurants, and possible leisure activities. You can always use the admin trip planner, TRAVO, to add all of these details and export the itinerary as a printable word document or directly to your manager’s Outlook Calendar. Creating a detailed business itinerary will not only provide your manager with all the necessary information for their upcoming trip, but will also help them visualize what free time is available to them. They can then prioritize based off those time slots. If possible, try to include a list of the top priorities with the itinerary so they have an added reminder.
Sync Up Data: Make sure that you and your manager are completely in sync when it comes to emails, calendars, and meeting notes. It doesn’t do your manager any good if you’ve taken incredibly detailed notes if they cannot access them. Utilize tools like Google Drive, Dropbox, or Office 365 to stay connected. If you use Google Drive, have a single “Travel” folder that you upload all of your shared documents. Then set the permissions of the folder to include your manager so you don’t have to manually do it for every uploaded document. Most importantly, be prepared for anything, so have everything available offline too in case either of you lose internet connection.
Pick wifi enabled flights: Always try to book flights that are Wifi enabled, especially for longer flights. Flights are a great place for your manager to get some work done and prepare for any upcoming meetings. Their ability to be distracted is seriously limited, so this time should be maximized by pairing up with on-board wifi. If your manager travels frequently, it may be worth it to investigate monthly or annual wifi packages. However, only do this if they travel more than 3 or 4 times a year otherwise you won’t be saving money.
Look into Coworking Spaces: Research potential coworking spaces near your manager’s meetings and events. Coworking spaces can be anything from coffee shops, to libraries, to actual open offices. These spaces are great because they allow your manager to put themselves in a working environment while they’re away from the office and typically come with high speed internet.
Written by Gabby Yu